September 2020 PTO Meeting Minutes





Chestnutwold Parent Teacher Organization (PTO)

General Meeting Minutes: September 9th, 2020


  • ChCK Trait: Empathy

    • “One of the most important things you can do on this earth is to let people know they are not alone.” ― Shannon L. Alder

  • Thanks: Erin Ingraffia, HO Representatives, Teacher Appreciation Committee, New Families Committee 

  • Introduction:

    • PTO overview 

    • Board members

    • Fresh Schools

      • Can find the information to sign up or change the classroom on the website or facebook

      • New family sponsors, please include this in your outreach to new families

      • Used as the school directory 

        • Fresh schools can help you identify kids in your child's class to coordinate classroom parties, play dates, etc. 

      • Used to communicate PTO events and updates 

    • Clearances

      • Needed for volunteering with the school

      • Good for 5 years

      • Information can be found on the Haverford school district website 

  • Teacher’s Remarks

    • Thank you for: sidewalk messages, notes on the door, treats 

  • Principal’s Remarks

    • Friday 18th- no school

    • Back to school night 9/21. More to come. 

    • Materials pickup

      • See Mr. D’s emailer for more details

      • May need to do a second round of pickups with more materials 

      • Can bring anything that you wish to return to school to the materials pick up 

    • New family program

      • Thank you to the chairs and volunteers

    • Community building

      • Looking into ways to include haverford online and homeschool children in our community

    • Parental involvement

      • At this time, parents are not allowed in the building 

      • Looking at ways to get parents involved. More to come. 

  • IDC Update 

    • IDC is the IntraDistrict Council, which is made up of school board members and members from each schools' PTO boards.  

    • IDC meets monthly and is a great way to get information relayed between the PTO and the school board.

    • IDC has not yet started this year

  • Treasurers’ Report

    • Taxes filed for 2019

    • July and August balance $17,950.83. Down from june $18,772.53

      • Deposits: $2,666.99- $700 returned from field trips, $540.27 from yearbooks and $219.60 from box tops

      • Expenditures: $3,480.69- $1493.72 to yearbooks, $266.93 first grade enhancements, and zoom $158.89

  • Easy Money Announcements

    • Amazon Smile

      • Register Chestnutwold to be beneficiary on Amazon and/or amazon smile app or website

    • Box Tops

      • Can drop off the cut outs to the school (at designated times) or download and use the app. More information can be found on facebook and the website

  • Chairmen Announcements 

    • Looking for homeroom Parents!

      • Please contact HomeroomCW@gmail.com if interested 

      • Plan 4 parties through the year- these will likely be virtual, ie: reading a story, sharing a craft, etc. 

  • Upcoming Dates/Events

    • Telethon: date TBD

    • Ideas for future events: 

      • Silent auction through fresh schools

      • Virtual quizzo

      • Virtual bag bingo

  • Next Meeting

    • October 7th, likely virtual

    • Mr. D will talk at 7:30pm

    • General meeting will start at 8:00PM

  • Questions/Comments/Concerns