Oct 2021 PTO Meeting Minutes

Chestnutwold Parent Teacher Organization (PTO)

General Meeting Minutes: 10/6/21

  • September Meeting Minutes approved

  • ChCK Trait TRUSTWORTHINESS “To be trusted is a greater compliment than being loved”— George MacDonald

  • Presidents’ Updates - “Thank you Teachers” Coffee Service 10/8 (House Cup will set up and manage, PTO to meet and greet - and bring a fruit tray) BIG thanks to the Phoenix Fun Day Chairs and volunteers: it was a very successful event!  We need to use Fresh Schools more in order to quantify the cost.  It is a wonderful tool, but without full participation is hard to use to its full potential.

  • Teacher’s Remarks - 4th grade teachers Ms. Strawley and Ms. McEntee joined the meeting via Zoom: Thanks for the classroom enhancements and for support to the teachers. They are feeling the love.  It’s time for Homeroom Helpers to discuss with their teachers about the Halloween celebration this year.  Details are being decided and they want to make sure the kids have a fun and safe celebration.  Everyone is excited about the upcoming coffee appreciation event.

  • Principal’s Remarks - Mr. Denelsbeck: School started the MTSS curriculum.  Every 6 weeks a new section will begin.  Re-evals happen 3x’s per school year.  They will not be sharing the classification levels of your students MTSS assignment.  Halloween is coming up.  He will allow an outdoor costume parade; parties are still in an uncertain state.  Details will be decided on soon.  He will also look into the option of a traditional  pajama day on the day after Halloween.  

  • Treasurers’ Report - 

    • Phoenix Fun Day Results:

      • Revenue: $13,658.75/Expenses: $4232.75

      • Totals for Event: $9426.00

        • Budgeted Profit: $8700.00/Budgeted Variance: $726.00/% Above Profit: 8.34%

      • Spirit Wear Sales from Event: $3564.00

      • TOTAL INCOME for EVENT: $12990.00

    • Bank balance on 9/30/2021 ended at $18,489.28 up from August’s ending balance of  $11,763.20.

    • Deposits totaled $8,991.00. This was mostly due to Dance-a-Thon donations of $5,380.00, Spirit Wear at the Welcome Back Picnic brought in $1,481, PFD pizza orders totaled $2,060.  

    • Expenditures totaled $2,264.92. This was mostly due to Phoenix Fun Day expenses which included the bounce house slide, popcorn maker, and button making materials which totaled $1,088.49. We also bought yoga mats for the yoga club and LEGO club for $351.60. Lastly, our Fresh Schools membership cost $600.

    • Discussed running a contest for the class that has the best numbers with Easy Money Fundraising.

    • Also, a request came in from the music teacher.  She requests some help coming up with a solution for sound proofing her front windows of the classroom.  Would be interested in having some people sew some curtains (or similar).  PTO will look for interested volunteers for the project.  

  • VP: In-School Activities Updates 

    • Trunk or Treat is happening - Sat, Oct 30 - 6:30-7:30 

      • Free Event, 45 cars can join in, no bathrooms will be available

    • Book Fair will be both Virtual and In person this year. 

      • Virtual dates - Nov 22- Dec 5/ In person May 10-14

      • We will be putting together teacher wish lists 

    • Election Day Clothing Drive and Bake Sale - Nov 2

      • Make sure bags aren’t too heavy 

      • ONLY - Shoes, Clothes, Soft Toys - no books, housewares, etc

    • Holiday Market - Dec 4, 10am-3pm

      • 30 businesses interested, including kid crafters

    • Taddeo’s Plant Sale - this weekend Oct 8,9,10

    • Need Host for Virtual Talent Show this year - to happen in winter months sometime

    • Artist in the Classroom is looking like it may happen in the Spring

  • VP: Out-of-School Activities Updates 

    • Fall Clubs beginning: Roots and Shoots, Art Club, Lego Club, D&D, and The Chatter 

      • All will be outdoor and weather permitting

      • Clubs will cap at 15-20 students; they will need to provide a top favorites club list in order to accommodate something for everyone.  

      • Some clubs are in need of materials - *specifically we need Lego’s for Lego Club (yoga mats have arrived for Yoga and Lego club use)

    • Still waiting for start dates for Yoga, Spanish, Chess, Photo and Sketch Clubs

    • Running Clubs will take place in the spring

  • Secretary’s Updates - 

    • Vote on sept minutes

    • Please get in the habit of referring back to PTO website for information unity

  • Upcoming Events

    • Thank you Teachers Coffee Service - 10/8

    • Trunk-or-Treat - 10/30

    • Clothing Drive and Bake Sale - 11/2

    • Next PTO meeting - 11/3 

    • Virtual Book Fair - 11/22-12/5

    • Holiday Market - 12/4